#Outlook 2016 archive mail how to
#Outlook 2016 archive mail full
#Outlook 2016 archive mail Pc

Of course, we may need to add disk space in the future. Contrast that to the ~ 300 gigabytes that everyoneвЂ™s mailboxes occupy. We can essentially offer вЂunlimitedвЂ™ archive space вЂ“ right now we have approximately 2 terabytes of disk space available for the online archive message stores. This helps us reserve our fast disk storage for mailboxes and current e-mail instead of using it as an expensive storage repository. The Online Archive mailboxes are stored on a different disk array from regular mailboxes, and that disk array is slightly slower and cheaper. We understand that there can be a requirement to want to have email older than 60 days in your mailbox, however since the Online Archive is available from all locations (on campus, Sentinel, Webmail), the only inconvenience is that you might now have to look in two folders for some items due to the age of the items, rather than one. The concern was that people would start applying the 'don't archive this folder' tag to numerous folders, thus defeating the efficiencies gained by archiving. From a day to day operating perspective, that just doesn't make sense so these things remain active all the time and are not archived.Д¬an I configure the Online Archive to skip a folder?ДЄt this point, No.

It is unreasonable to think that just because a Contact, Journals or Suggested ContactВ has been in your Outlook for 5 years, that you no longer wish to see them listed.

Archiving these folders would likely cause problems (or at least inconveniences) for those people who operate this way, and since these items take up very little room, we chose to NOT archive them. Calendar, Notes and TasksВ are often synced with smartphones and PDAs.Calendar (entries are removed from your Calendar after 5 years, however).What folders are archived?ДЄll folders (and their subfolders) and their contents in your mailbox are archived automatically, except for the following: There is no need to manually create folders or move items on a regular basis, but if you wish to move items from a Personal Folder (PST) file to your Online Archive, you can do so. for future messages, simply file them in your mailbox folders as you normally would and they will be archived automatically to the Online Archive in two monthsвЂ™ time. Messages are moved into the online archive folders as they reach the archive age i.e. How are messages and folders moved to the archive?ДЄny existing folders in your mailbox will be automatically created in the online archive as needed, when items in that folder have reached the age of 2 months.

After that, they are automatically deleted from the archive (and are recoverable for a period of 30 days after deletion).

Messages are retained in your online archive mailbox for the agreed retention period, which for most people, is 5 years (guideline provided by FOIPOP). When are messages archived, and how long are they kept?Д«y default, all messages in folders and subfolders over 2 months old are automatically archived. After reading this page, if you have other questions please don't hesitate to contact Computer Services by phone, emailВ or Online Request Form.

#Outlook 2016 archive mail how to

This article will cover some of the features, and how to setup and use the Online Archive.

#Outlook 2016 archive mail Pc

This archive is always online and never needs to be manually reconnected by you, even if you move to a different PC or use the remote desktop services on the Sentinel server or even Webmail.

#Outlook 2016 archive mail full

Instead of manually creating Personal Folder files in Outlook and having to move your messages into them when your mailbox gets full (and then trying to manage the personal folder files when they become too large or when they get corrupted), the Online Archive can be thought of as a second copy of your mailbox where messages are automatically archived after a period of time. The Online Archive is the new preferred method of archiving mail messages.